Wouldn’t it be marvelous if you had more time in the day to accomplish all of your tasks so you could enjoy life more often? Procrastination is one major roadblock to completing tasks. About 20% of adults reported being chronic procrastinators, while 95% of people admit to being occasional procrastinators. The causes of procrastination are complex and numerous. The time hacks shared here are a way to overcome procrastination and will allow you to accomplish the important tasks in your life, so you can spend more time doing the things you love. The weight of putting off important tasks robs you of energy as you stress over the inability to focus on completing those tasks.
- Micro-movements: Author Susan Ariel Rainbow Kennedy, better known as SARK, coined the term in her book Make Your Creative Dreams Real. According to SARK, micro-movements are a way to break down overwhelming tasks into much smaller tasks that take as little as five seconds or up to five minutes. Breaking down a daunting task into smaller steps makes it easier to accomplish.
Author Allyson Lewis suggests a similar approach in her book, The Seven Minute Difference. Lewis argues that spending seven minutes on small actions, or micro-actions, can lead to amazing changes. In short, small movements serve as a way to accomplish large tasks bit by bit and to build momentum.
- Activation energy: Activation energy is a term Mel Robbins, an author and motivational speaker, described in her TED Talk. It is the force or effort required to switch from auto-pilot, driven by your habits, to doing something new so that you can create something new in your life. According to Robbins, change does not come naturally, so you must force yourself to change. It is taking action within five seconds of an impulse. If you do not act within five seconds, your mind ultimately “screws you,” and the motivation to do something is lost. By practicing the five-second rule and tapping into activation energy, you will discover the motivation to accomplish more tasks.
- Time expansion: Time expansion is completing the things that weigh on your mind, recur in your thoughts, and rob you of energy first. Many experts talk about the benefits of doing this first in order to raise your energy to complete the rest of your daily list. Completing unwanted tasks first make you more effective because this “energy vampire” will no longer intrude on your thoughts. Mark Twain famously referred to this action as “eating a frog.”
- Batching time: When you batch tasks together, you to get into a grove and accomplish more in less time. Batching time is a favorite method of author Tim Ferriss (The 4-Hour Work Week). Ferris also proposes that when we allocate less time to a task, we take less time to complete the task. The reverse is also true. An effective strategy is to give yourself an early deadline. For example, if you have a project due on Friday, make Thursday your personal deadline. Bill Walsh, America’s Small Business Coach, recommends you make a list of the ten things that will move you forward faster toward your goal every night to complete the next morning before 10 AM. This list consists of strategic (important, non-urgent) items. Then wake up as early as needed to complete these ten items before 10 AM.
- The Four Quadrants of Time Management: Stephen Covey, a self-help and business literature author, famous for his book The Seven Habits of Highly Effective People, introduced the idea of using four quadrants to determine the priority of a task. The tasks within the quadrant allow you to determine if a task needs to be completed immediately or scheduled for later. The quadrants allow you to question if doing an activity will bring you closer to your goals and how to prioritize your time.
- Our Time and Resource Allocation Tool: There is a saying in corporate America—you can’t manage what you can’t measure; you can’t measure what you don’t track. You might have heard to treat your job search like your job, which some people interpret to mean wake up at the same time as your work day and search for 40 hours per week, but that is not really the best application of that advice. How we advise you to apply that advice it is to make sure that your performance is producing results. Manage your time to become increasingly efficient because once you start to build momentum, you are busy meeting with more people who are able to open doors of opportunity. There are a lot of people and follow up actions you will want to stay on top of to maintain and leverage that momentum.
The Pareto principle (the 80/20 rule) is a theory maintaining that 80% of the output from a given system is determined by 20% of the input. This principle is always at work, and we have found it true with job searches as well. 80% of job seekers are spending 80% of their time on the resources that produce 20% of the results, IF THAT! Our tool helps you flip the results so that you spend 80% of your time on the resources that produce 80% of the results. Not only are job seekers who use our tool producing better momentum, they are cutting their “job search work week” down, enjoying more of their time, which as a by-product actually helps steamroll momentum even further. Within two weeks of learning how to use the tool, they are realizing much better time management and starting to form better habits. Their confidence soars, they feel more in control of their destiny, they perform better in interviews, they can afford to hold out for the RIGHT offer, and feel bold enough to negotiate an even higher offer.
Just imagine what overcoming procrastination and effectively managing your time looks like. It is a sense of accomplishment, a feeling that you have done enough, that you are successful enough to allow yourself to REALLY enjoy your life. The truth is we are never really DONE with our to-dos. However, time hacks help manage the most significant tasks, so they do not completely absorb your time and energy, allowing you more room for joy and fun.