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The 6 Best Time Hacks to Create More Fun and Success in Your Life

Procrastination by Ffaalumni of Flickr

Procrastination by Ffaalumni of Flickr

Wouldn’t it be marvelous if you had more time in the day to accomplish all of your tasks so you could enjoy life more often? Procrastination is one major roadblock to completing tasks. About 20% of adults reported being chronic procrastinators, while 95% of people admit to being occasional procrastinators. The causes of procrastination are complex and numerous. The time hacks shared here are a way to overcome procrastination and will allow you to accomplish the important tasks in your life, so you can spend more time doing the things you love. The weight of putting off important tasks robs you of energy as you stress over the inability to focus on completing those tasks.

  1. Micro-movements: Author Susan Ariel Rainbow Kennedy, better known as SARK, coined the term in her book Make Your Creative Dreams Real. According to SARK, micro-movements are a way to break down overwhelming tasks into much smaller tasks that take as little as five seconds or up to five minutes. Breaking down a daunting task into smaller steps makes it easier to accomplish.

Author Allyson Lewis suggests a similar approach in her book, The Seven Minute Difference. Lewis argues that spending seven minutes on small actions, or micro-actions, can lead to amazing changes. In short, small movements serve as a way to accomplish large tasks bit by bit and to build momentum.

  1. Activation energy: Activation energy is a term Mel Robbins, an author and motivational speaker, described in her TED Talk. It is the force or effort required to switch from auto-pilot, driven by your habits, to doing something new so that you can create something new in your life. According to Robbins, change does not come naturally, so you must force yourself to change. It is taking action within five seconds of an impulse. If you do not act within five seconds, your mind ultimately “screws you,” and the motivation to do something is lost. By practicing the five-second rule and tapping into activation energy, you will discover the motivation to accomplish more tasks.
  1. Time expansion: Time expansion is completing the things that weigh on your mind, recur in your thoughts, and rob you of energy first. Many experts talk about the benefits of doing this first in order to raise your energy to complete the rest of your daily list. Completing unwanted tasks first make you more effective because this “energy vampire” will no longer intrude on your thoughts. Mark Twain famously referred to this action as “eating a frog.”
  1. Batching time: When you batch tasks together, you to get into a grove and accomplish more in less time. Batching time is a favorite method of author Tim Ferriss (The 4-Hour Work Week). Ferris also proposes that when we allocate less time to a task, we take less time to complete the task. The reverse is also true. An effective strategy is to give yourself an early deadline. For example, if you have a project due on Friday, make Thursday your personal deadline. Bill Walsh, America’s Small Business Coach, recommends you make a list of the ten things that will move you forward faster toward your goal every night to complete the next morning before 10 AM. This list consists of strategic (important, non-urgent) items. Then wake up as early as needed to complete these ten items before 10 AM.
  1. The Four Quadrants of Time Management: Stephen Covey, a self-help and business literature author, famous for his book The Seven Habits of Highly Effective People, introduced the idea of using four quadrants to determine the priority of a task. The tasks within the quadrant allow you to determine if a task needs to be completed immediately or scheduled for later. The quadrants allow you to question if doing an activity will bring you closer to your goals and how to prioritize your time.
Stephen Covey's Four Quadrants of Time Management

Stephen Covey’s Four Quadrants of Time Management

  1. Our Time and Resource Allocation Tool: There is a saying in corporate America—you can’t manage what you can’t measure; you can’t measure what you don’t track. You might have heard to treat your job search like your job, which some people interpret to mean wake up at the same time as your work day and search for 40 hours per week, but that is not really the best application of that advice. How we advise you to apply that advice it is to make sure that your performance is producing results. Manage your time to become increasingly efficient because once you start to build momentum, you are busy meeting with more people who are able to open doors of opportunity. There are a lot of people and follow up actions you will want to stay on top of to maintain and leverage that momentum.

The Pareto principle (the 80/20 rule) is a theory maintaining that 80% of the output from a given system is determined by 20% of the input. This principle is always at work, and we have found it true with job searches as well. 80% of job seekers are spending 80% of their time on the resources that produce 20% of the results, IF THAT! Our tool helps you flip the results so that you spend 80% of your time on the resources that produce 80% of the results. Not only are job seekers who use our tool producing better momentum, they are cutting their “job search work week” down, enjoying more of their time, which as a by-product actually helps steamroll momentum even further. Within two weeks of learning how to use the tool, they are realizing much better time management and starting to form better habits. Their confidence soars, they feel more in control of their destiny, they perform better in interviews, they can afford to hold out for the RIGHT offer, and feel bold enough to negotiate an even higher offer.

 

Just imagine what overcoming procrastination and effectively managing your time looks like. It is a sense of accomplishment, a feeling that you have done enough, that you are successful enough to allow yourself to REALLY enjoy your life. The truth is we are never really DONE with our to-dos. However, time hacks help manage the most significant tasks, so they do not completely absorb your time and energy, allowing you more room for joy and fun.

 

Your Heroic Job Search

Simply-become-who-you-are

David is a programmer at a small company. One day he received a promotion to management. He used to love programming, but lately it feels like everything is going wrong at work. He’s learning a tremendous amount about the business side and loves to interface with the C-level: but, at the end of the day he is exhausted from all of the people-problems he has to deal with on the job. Drama between co-workers, scheduling issues when people call out sick, confronting his staff about missed deadlines, and their failure to meet performance expectations are just a few of the issues he has to resolve.

This affects his usually-pleasant disposition and he becomes a grumpy person at work and home. David is now irritable and impatient with his family. His relationships with his wife and kids suffer. His son’s teacher now recommends that David and his family see a therapist weekly. His problems begin to extend beyond work and his immediate family. Even though David knows that he only has so much time with his ailing parents, he resents how they depend on him. He has no energy to take care of his health, and now his doctor wants him to start taking cholesterol and blood pressure medication. David also didn’t take care of his car. He forgot to get it serviced and inspected, so he was pulled over and fined for driving with expired inspection stickers, and the mechanic identified major engine problems due to his failure to get regular oil changes.

As David’s expenses grow, he has to cancel plans for vacations, which further disappoints his family. He starts to feel like there is no reprieve from his life. David is getting a month older with every day that passes in his life. He feels hopeless. Nothing is going the way he wants. It is as if he’s walking toward the abyss and nothing can correct his course. He knows he has to do more to save his health and to reignite the passion in his career. The desire to search for a new job, and to leave the stresses of his current job behind are calling to him. David has to answer the call.

David wants new adventures and excitement in his life. He wants to feel as if his work matters, instead of feeling like a cog in a giant machine. Each night after work, he applies for new jobs on various job boards and on company websites. Most of the time, he submits his résumé and never hears back from potential employers. Other times, David’s interviews are torturous, as he tries to explain why he would be a good manager. He then tries to go back to programming, but receives even fewer responses, and is told he is over-qualified, and addressing his failure to be an effective manager continues to make him feel inadequate and embarrassed. He knows he’s not making a great impression with employers.

A year passed and David is still miserable at his job as a manager, unable to find anything new. He needs change NOW. David asks a few of his friends for advice and one of them suggests reassessing his job search. The manager knows he wants more from his job search. He doesn’t want to waste any more time and energy at his unfulfilling job. He begins the reassessment by attempting to identify his strengths, assess his skills, and tries to assume a new professional identity while carving out his own personal niche in the job market. David has a difficult time trying to achieve the vision he set forward. He reaches out to a career coach who can help him relay those findings into a vision of his new professional identity.

With the advice of a career coach, he is able to learn how to apply his strengths as a business analyst, has a new résumé written, and even learns how to connect with others in his desired industry. The career coach helps him develop a three-month plan to close the skills gap he needs to be considered a Business Analyst, and helps him enroll in online courses that he can take while he searches and works full-time. David learns how to demonstrate his value and passion to others. He also revamps his LinkedIn profile, and it is rewritten to promote the transferrable skills and innate talents he has been using all along. He is able to show how he will apply his skills in a new way, in a new role. The the results are almost immediate. Within three months of hiring a career coach, David receives job offers from multiple companies and discovers his negotiating power. David lands a job as a Business Analyst at a company he loves, while earning a higher salary than he did at his previous job as a manager.

David’s journey from a job he hated to a job he loved is not unlike the journey of a hero– a term used in fiction-writing. The call to adventure is often ignored or refused by the hero in his or her journey. The refusal might be because of a sense of fear, insecurity, or obligation. Refusing the call means feeling stuck in a place of hopelessness and being a victim to circumstances. Joseph Campbell, an American writer, helped summarize the concept of the Hero’s Journey in his 1949 book, The Hero with a Thousand Faces. In his concept of the hero’s journey, the hero’s tale only takes a turn for the positive when he answers the call of adventure:

“A hero ventures forth from the world of common day into a region of supernatural wonder. Fabulous forces are encountered and a decisive victory is won. The hero comes back from this mysterious adventure with the power to bestow boons on his fellow man.”

 

Think of it this way: the decision to search for a new job, whether you’re unemployed or seeking a better job, is a journey. In your job search, YOU are the hero: but thankfully, you are also the AUTHOR of your own epic journey. Like the hero in many stories, your journey never really goes anywhere until you heed a higher calling. In the case of a job seeker, this would be the call to leave the job you’re dissatisfied with, or avoiding taking just any job if you’re unemployed. Heeding the call means you’ll be victorious in your journey. But many of us (at first) choose to ignore the call. What does this look like? More importantly, how can we get our heroic journey started?

 

The Journey and ignoring the call:

If you’re failing to find purpose in your job and your job-search journey is stalled, these are symptoms of a much greater problem– you are out of sync and out of alignment with your purpose and passion. Living against this grain causes splinters and calluses, much like how you can go into numbness and resignation. Until you surrender to the calling, EVERYTHING goes wrong.

If you’re dissatisfied with your job and you feel your life has a lack of passion, it’s not too late to start on a new journey. Bill Walsh, America’s Small Business Coach, said it best: “If your why is strong enough, the how will come.” Consider your own “why.” That is, what are the things that give you passion, drive and purpose in both your professional and personal life? Why have you chosen your particular career? Did you do it just to draw a paycheck? Or do you want to help others succeed: give back to your community: and enjoy your life to the fullest? Your “why” is something only you can answer. I created my own “why” video as one of my first assignments from Bill’s Rainmaker Summit.

Landing a job that helps fuel passion and purpose is a critical part of the hero’s journey. Remember, ignoring the call-to-adventure means being stuck in a place of stagnation and unhappiness.

 

Heeding the call:

At this point, you may feel like our hero who is on the cusp of embarking on the adventure. Right now, you may feel stuck, but you’ve found your reason for wanting to achieve greatness. Perhaps you were meant to read this very post, at this very time. It may be your time to STOP and listen to the call-to-adventure, start your hero’s journey, and accept the call to adventure. Don’t navigate it alone. Every hero has allies he or she can depend on. Those allies may be family, friends, alumni, co-workers and even acquaintances.  They are your network and they are willing to aid you in your journey.

There’s also the option to seek out professional help, if you feel your network can only take your journey so far. A career coach can help you discover the direction you need to take in your journey. Our own book, “Laser-sharp Career Focus: Pinpoint Your Purpose and Passion in 30 days” is a journal guide that can help you discover your passion. Whether the future is completely open or you know you need to make some major shifts, but keep a few things in place, our services will help you formulate a clearer vision of your future, so that you can build a strong foundation for a brand and campaign that manifest your ideal future.  We also recommend Derek Rydall’s programs to help you see what is in you already and to help bring it OUT, so that you can become who you are.  We suggest starting with Rydall’s “Best Year of Your Life Podcast” and then considering his Emergineering Program.

 

Decide that NOW is the time to answer the call-to-adventure. This will mean no longer being stuck in a mediocre job, and having the to power to change a career path. Discover what your “why” looks like and how it can help guide your job-search journey. As I said earlier, it could be finding a job you’re passionate about, finding your own financial freedom, earning a better salary, or even helping others in your community.

In your hero’s journey, once you find your “why” you can draw your sword and attack your job search with a renewed sense of purpose. No more job boards. No more torturous interviews. You’re going to be intentional about your future. You may decide that you want to enlist the help of a mentor, a career coach, or you may read about ways to discover and apply proactive methods to your job search. Creating a plan, choosing and targeting employers, networking, building your personal brand, hiring a résumé writer, and crafting a new cover letter are just a few of the many proactive methods you can use in your job search. Remember “why” you want to change your current circumstances and the “how” will come.

Epic adventures ahead!